Seeking Organized “Jack or Jill of all trades”

 

Are you a project-focused superstar, with an eye for details and excellent communication skills? Do you enjoy providing program support, multitasking, and maintaining excellent attention to detail? If so, Pacific Bonsai Museum wants you to join us as our museum coordinator!

 

Join an energetic team connecting people with nature through the living art of bonsai. As our team’s “administrative ace” you will:

 

Keep the books

• Make deposits, reconcile credit card statements, handle A/P and A/R
• Retail: order, price, stock, and track inventory

 

Handle correspondence

• Mail and membership processing; send gift acknowledgement letters; prepare bulk mailings
• Ship retail products

 

Manage the database

• Enter data; create standard and ad hoc reports; assist development staff as needed

 

Provide General Support

• Answer phones, order supplies, oversee office equipment, respond to info@
• Errands for banking, mailing, shopping
• Schedule tours and facility rentals

 

Coordinate donor cultivation and stewardship

• Organize and distribute solicitation and stewardship materials
• Conduct donor prospect research; prepare prospect profiles
• Schedule donor meetings; prepare donor briefings and contact reports

 

Organize fundraising events

• Plan, schedule, and produce donor cultivation and stewardship events

 

Support leadership

• Create and distribute meeting notices, support materials and minutes as needed

 

Other duties as assigned

 

Qualifications

• BA, AA or equivalent.
• 2-3 years of experience in office administration preferred.
• Exceptional communication skills: listening, oral and written.
• Highly organized and detail-oriented.
• Able to coordinate and prioritize multiple projects and work proactively.
• Proven ability to work in a multi-tasking, fast-paced environment.
• Demonstrated ability to work effectively in a collaborative team manner with a dynamic range of people.
• Proficient in CRM databases, Microsoft Office and QuickBooks.

 

Reports to Executive Director; 20 hours per week; some evening and weekend work required;

salary DOE + benefits package.

 

Pacific Bonsai Museum offers a beautiful work setting and an energetic team. Carpooling may be available.

 

To Apply: Please email a cover letter and resume to careers@pacificbonsaimuseum.org by 5pm November 12. Resumes will be reviewed as they are received and interviews may be scheduled before the closing date.

 

Pacific Bonsai Museum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status.

 

Seeking Savvy Program Manager

 

Are you a program-loving superstar, with excellent organization and communication skills? If so, Pacific Bonsai Museum wants you to join us as our program manager!

Join a creative team connecting people with nature through the living art of bonsai. As program manager,  you will create opportunities for diverse audiences to learn about the art of bonsai and experience it in engaging ways.  Primary responsibilities:

 

Education Programs

• Recruit, train, schedule and support museum docents.
• Plan, coordinate, produce and evaluate youth and adult education programs; work with education specialists as needed to develop lesson plans.

 

Public Programs and Events

• Plan, coordinate, produce and evaluate public events at the Museum; assist with fundraising events as needed.

 

Outreach Programs

• Plan, coordinate, produce and evaluate programs at community events away from the museum.

 

Partnerships

• Serve as lead on behalf of the museum to coordinate programs and events with partners, businesses and community organizations.

 

Volunteers

• Identify volunteer opportunities at the museum; recruit, train, schedule, evaluate, recognize and support volunteers including docents, event and outreach volunteers.

 

Other duties as assigned

 

Qualifications

• BA or equivalent.
• 2-3 years of experience in event planning and production preferred.
• Exceptional communication skills: listening, oral and written.
• Highly organized and detail-oriented.
• Proven ability to work in a multi-tasking, fast-paced environment.
• Demonstrated ability to work effectively in a collaborative team manner with a dynamic range of people.
• Proficient in Microsoft Office; CRM experience or equivalent required.

Reports to Executive Director; 24 hours per week (could grow to full time); some evening and weekend work required; salary DOE + benefits package.

Pacific Bonsai Museum offers a beautiful work setting and an energetic team. Carpooling and some work-from-home may be available.

 

To Apply: Please email a cover letter and resume to careers@pacificbonsaimuseum.org  by 5pm November 12. Resumes will be reviewed as they are received and interviews may be scheduled before the closing date.

Pacific Bonsai Museum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status.